Privacy policy.

This privacy policy is provided by Mital Vet. The data controller for your personal data is QTT LTD which is the Full Registered Company Name on Companies House of Mital- (which is the trading business name). The registered address is Howden Avenue, Keighley, BD20 6HB, UK.

QTT LTD Privacy Policy

Last Updated: [18.8.2025]

1. Introduction

This privacy policy explains how QTT LTD, a recruitment agency operating in the UK, collects, uses, and protects your personal data. We are committed to ensuring the privacy and security of the information we hold.

For the purpose of the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018, QTT is the data controller.

  • Our registered business name: [QTT LTD]

  • Our registered office address: Howden Avenue, Keighley, BD20 6HB

  • Contact details: [talent@mital.uk 07956852408]

2. The Data We Collect

We may collect, use, and store various kinds of personal data about you. We have grouped these as follows:

  • Identity Data: [e.g., First name, last name, title, gender]

  • Contact Data: [e.g., Email address, telephone number, physical address]

  • Professional Data: [e.g., CVs, employment history, job title, qualifications, professional memberships (e.g., RCVS), salary details, references]

  • Financial Data: [e.g., Bank account details for payment processing, if applicable]

  • Technical Data: [e.g., IP address, browser type, location]

  • Special Category Data: we may with your consent process confirmation of any vaccines as a specific job requirement.

3. How We Collect Your Data

We use different methods to collect data, including:

  • Direct Interactions: You provide us with your personal data when you [e.g., fill out a form on our website, send us your CV by email, or speak to us on the phone].

  • Third-Party Sources: We may receive data from [e.g., professional networking sites like LinkedIn, job boards, third-party recruiters, or your nominated referees].

  • Automated Technologies: As you use our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns through the use of cookies.

4. How and Why We Use Your Data (Legal Basis)

We will only use your data when the law allows us to. The following table explains our legal basis for using your personal data:

Purpose of Use Type of Data Legal Basis for Processing Recruitment Services (to find you a job) Professional, Identity, Contact Legitimate Interest (to provide our recruitment services to you) and/or Consent (when you send us a CV and ask us to represent you) Providing candidates to clients Professional, Identity Legitimate Interest (to fulfil a client's request for candidates) Marketing to you Contact, Identity Consent (for sending you job alerts) or Legitimate Interest (to contact you about roles we believe you'd be interested in) To fulfil our legal obligations[e.g., Financial Data] Legal Obligation (e.g., for tax purposes) Website improvement & analytics Technical Data Legitimate Interest

q5. Sharing Your Personal Data

We may share your personal data with the following parties for the purposes outlined above:

  • Our clients (veterinary practices and other employers): We share your CV and other professional data to find you a suitable role.

  • Service Providers: [e.g., Your IT service provider, CRM system provider, or professional advisors like accountants].

  • Regulators and Legal Authorities: Where required by law, we may share your data with bodies like the ICO or HMRC.

6. International Transfers

As a UK-based business, we primarily process personal data within the UK. However, in order to provide our services and manage our business, it may be necessary to transfer your personal data to countries outside the UK and the European Economic Area (EEA).

For example, we may transfer your data to a client based in [e.g., the USA] to propose you as a candidate for a specific role, or we may use third-party service providers (such as our CRM or cloud hosting provider who are based internationally.

We use third-party service providers to help us run our business and provide our recruitment services. This includes a CRM (Customer Relationship Management) system to manage our candidate and client data and a cloud hosting provider for secure storage of our digital files.

For example, we use a CRM provider to store your personal and professional information, including your CV and contact details, and cloud provider to host our website and store business data.

The legal basis for sharing your data with these providers is our legitimate interest in running our business efficiently and securely. We have entered into a data processing agreement (DPA) with each provider, which ensures they have appropriate technical and organisational security measures in place to protect your personal data. Where these providers are located outside the UK, we ensure a lawful transfer mechanism is in place, such as the use of Standard Contractual Clauses (SCCs), to safeguard your data."

When we transfer your data outside the UK or EEA, we ensure a similar degree of protection is afforded to it by implementing at least one of the following safeguards:

  • Adequacy Decisions: We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the UK government.

  • Standard Contractual Clauses (SCCs): Where a country does not have an adequacy decision, we will use the UK's Standard Contractual Clauses with the recipient of the data. These are legal contracts that provide equivalent data protection safeguards to those in the UK.

  • Explicit Consent: In some cases, we may rely on your explicit consent to transfer your data internationally for a specific purpose (e.g., to apply for a role with an international client).

7. Data Security

We have put in place appropriate security measures to prevent your data from being accidentally lost, used, or accessed in an unauthorised way. We also limit access to your data to employees who have a business need to know.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

We will retain candidate data for a period of 2 years after the last contact, after which we will delete it unless you ask us to keep it on file.

9. Your Legal Rights

Under data protection law, you have rights, including:

  • The right to be informed

  • The right of access

  • The right to rectification

  • The right to erasure

  • The right to restrict processing

  • The right to data portability

  • The right to object

If you wish to exercise any of these rights, please contact us at [tal].

10. Complaints

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues. You can find their details on their website.